Keep these tips in mind when sending out an email.
Do not leave the subject line blank
For productivity enthusiasts, being able to quickly identify and reference a message or request is the key to prioritizing their action lists.
Therefore, subject lines are the easiest way to grab someone's attention, and allow them to either reply right away to the message or place it on an action list. Otherwise, your message may become unnoticed, unread, or worse deleted.
Moreover, in some professional settings, properly labeling an email demonstrates a good measure of due diligence. The type of subject line you use, or if you use them at all, can speak volumes about your attention to detail or the respect you give to other people's time.
Marking an email as urgent
There is an inherent risk when you label any message as urgent.
Today, most people are suffering from work overload and struggle to answer all the messages in their inbox without people making unnecessary demands on their time and attention. In marking your message urgent, you force someone to give special attention to your request and deviate from his or her action plan or schedule.
Be sure you need to mark something as urgent before you send it off. Ask yourself whether your message really deserves special attention, and whether this action with give you the results you want.
Reasons to send urgent requests:
Nevertheless, even if you work in an environment where marking messages as urgent is a common occurrence, overusing urgent requests will ultimately result in the word urgent losing its impact to rush something along.
Ultimately, give people the same consideration that you would expect.
Consider a few things before you send out an important message:
A person's to do list is an important and delicate document. Showing disregard or disrespect to someone's time can increase a person's stress level and inhibit their productivity. Both of these circumstances can have a direct impact on your work and sustain a good relationship with coworkers.
Always keep privacy and confidentiality in mind when you send out a message
Because of the speed, convenience, and overuse of emails and instant messaging, people have become slack about properly reviewing a message before sending it out.
A lack of due diligence is dangerous when an email is sent to one recipient; but, it can be catastrophic when it is blasted out to multiple people.
Things to consider before you send out an email:
In any company, office, or working relationships, there is always a chance peoples standards of professionalism might become lax.
Even if you are busy or your attention is split between multiple tasks, take a moment to properly review, format and edit any message before sending it out.